A quick way to record every toolbox talk or training talk on the shop floor, with the topic, who ran it and a signature from everyone who attended.
This form template is supplied in fully editable MS Word format and can be easily customised and edited. The document uses pre-defined style formatting throughout, with all text in Calibri font for improved readability.
The following document labelling is included in the footer:
- Form number and title
- Information-classification
- Version
- Page number / total pages
alphaZ documents - beautifully designed, tried and tested form templates. No junk, jargon or unnecessary fields. Simple and usable form templates
developed over 25 years through practical use in the real world.
Further guidance on training talks and awareness:
Download this form template with your company name and logo already added!
Document Preparation available with all document toolkits.
To get access to these files please click on Add to Cart to purchase for immediate download. If you have an alphaZ Subscription just click on Download Files to view all the files available to download. This form is also included in the ISO 9001 Toolkit and every alphaZ ISO toolkit that covers managing people and competence, so the toolkit route gives you these files plus everything else you need in one download.
If you'd like hands-on help setting up your toolbox talks and training records, or your wider management system, our remote support services provide direct expert input from our team, by the day, by project, or on an ongoing basis.
Training Talk and Toolbox Talk Attendance Record Template
The Training Talk and Toolbox Talk Attendance Record logs a short talk given to a group of staff. It records the topic of the talk, who completed it and when, a description of the talk, an attendee list with a name and signature for each person, and space for comments, notes and feedback.
It supports ISO 9001 clause 7.2 on competence and clause 7.3 on awareness, and in an ISO 45001 system it records how health and safety information is communicated to workers under clause 7.4.
Two Documents in One Download
Both forms share the same layout - use the one whose title fits the talk being given.
- F-Q7 - Training Talk Attendance Record, for training sessions and briefings on any topic.
- F-Q7A - Toolbox Talk Attendance Record, for short safety and work talks given at the workplace.
Built for Recording Training and Awareness
A signed attendance sheet is simple evidence of what information was given and who received it.
- Records the topic and a description of each talk, so the content can be traced later.
- Captures who gave the talk and the date it was completed.
- Gives a signed record of each attendee, useful when adding to training records or the training matrix.
- Holds comments, notes and feedback from the session.
What's Included in this Talk Attendance Record
Both forms carry the same fields.
- Topic of Talk - the subject covered.
- Completed by - the person who gave the talk.
- Date Completed - when the talk took place.
- Talk Description - a summary of what was covered.
- Attendees - name and signature for each person present.
- Comments / Notes / Feedback - space for questions raised, feedback and follow-up notes.
Using the Attendance Record
Fill in the topic, the person giving the talk and a short description before the session, then pass the sheet round so each attendee prints their name and signs. Note any questions raised or follow-up actions in the comments box at the end.
Keeping the Record
File the signed record with your training records, and update each person's training record or the training matrix so it is clear who has received the talk.
Who Needs a Talk Attendance Record?
Supervisors, team leaders and SHEQ managers in manufacturing, construction, engineering and service businesses who give regular toolbox talks or short training sessions. It suits any business that needs a signed record of who attended, for ISO 9001, ISO 45001 or an integrated management system.
Included in the ISO 9001 Toolkit
This form is part of the ISO 9001 Toolkit - the forms, registers, procedures and guidance for running a management system in one download - and is included in every alphaZ ISO toolkit that covers managing people.
Pairs with the Worker Read and Understood Form
Where you need each person to confirm they have read and understood documents rather than attend a talk, use the F-Q24 Worker Read and Understood form alongside this record.